Junior Legal Secretary

Key Responsibilities

• Manage the reception area in a professional and welcoming manner
• Answer, screen and direct incoming telephone calls
• Take accurate messages and ensure they are communicated promptly
• Welcome and assist clients and visitors
• Manage the Attorney’s diary, appointments and meeting schedule
• Type legal documents, correspondence, letters and reports
• Format, proofread and edit documents
• Handle incoming and outgoing emails and correspondence
• Maintain organized electronic and physical filing systems
• Arrange meetings and appointments
• Prepare documents and files for meetings or consultations
• Provide general administrative and secretarial support
• Maintain confidentiality when handling client and legal information

Requirements

• Grade 12 / Matric
• Minimum of 3 years’ experience as a Secretary, Legal Secretary or Receptionist within a legal environment
• Previous experience supporting an Attorney would be advantageous
• Proficient in Microsoft Office, including Word, Excel and Outlook
• Strong typing and document-formatting skills
• Experience managing diaries, appointments and telephone messages
• Excellent verbal and written communication skills
• Professional telephone manner
• Strong organizational and time-management skills
• High level of accuracy and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Professional, reliable and presentable
• Able to maintain strict confidentiality
• Must be immediately available
• Must be able to work in Cape Town CBD