Contracts Advisor III

Main Functions

• The Contracts Advisor supports or leads the implementation of project contracting.
• This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front end engineering design FEED / FEED / Engineering, Procurement and Construction EPC contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

Task and Responsiblities

• Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
• Develops detailed Contracting Plans consistent with overall Contracting Strategy
• Develops Invitation to Tender ITT packages consistent with responsibility matrix
• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
• Leads or supports negotiations of any contested contractual terms and conditions
• Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations
• Obtains final functional review/endorsement of contract documents, as required e.g., Law, Audit, Controllers, etc., as well as required endorsements
• Provides pricing / other commercial analysis to Project Team PT for development of contract award recommendation
• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
• Develops and maintains final contract files all components, as required
• Develops and leads internal kick-off meetings with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract e.g. Principal Document, Coordination Procedure, change order process, etc.
• Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements
• Expedites and files Contractor commercial documents e.g., insurance certificates, Parent Company Guarantees, LOCs, etc., and files original Bank Guarantees/LOCs per agreed processes
• Reviews and updates project file system / procedures and Master Document Register
• Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract PT Document Distribution matrix
• Develops and monitors approval process and compliance with invoicing and payment process
• Coordinates change control process, including: amendments, change notices, change orders and other contract changes e.g., Management of Change MOC process, Change Order log, Deviation log
• Oversees Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
• Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Measures contractor performance and provides feedback through project and functional management
• Captures and communicates contract administration and subcontracting company's lessons learned for project
• Develops the Contract Close Out Plan part of Project Close Out Plan
• Establishes a close-out agreement with Contractor settlement of any outstanding items

Skills and Qualifications

• B.Sc in Engineering preferred
• Experience in Contracts Engineering / Administration preferred
• Previous experience in a closely related position required
• Experience in commercial negotiations, contractor management and contract administration
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willing to business travel or relocate to project sites domestic / overseas
• Owner/Operator experience in project management roles preferred
• Professional qualification / certification from related professional body, ISM – CPM / CPSM, APICS, PMP.