The purchase officer carries out the purchases for the programs and structure for his/her assigned base.  He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures. He/she is responsible for filing and archiving logistics documents linked to purchases.

List of main activities:

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment

• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and Procurement Lines (PLs) after verification and approval by his/her line manager

• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International

• Ensure that products purchased correspond to the requirements of the requester in terms of quantity and quality

• Ensure that the format of, and information on quotes and invoices comply with regulations

1. Ensure compliance with administrative procedures for the management of advances and payment of suppliers

• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors, ensuring proper filing in both electronic systems (Sharepoint and LINK) and hard-copy archives

• Monitor and update PLs and Procurement Files (PFs) 

• Close all PFs 

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers

• Ensure the monitoring of PLs and inform purchase officers of the status of their orders