Responsibilities
Administration & Office Management:
- Oversee the firm's day-to-day administrative functions and ensure efficient office management and coordination across all business units.
- Develop, implement, and monitor administrative policies, office procedures, and internal controls.
- Coordinate administrative support for client engagements, meetings, travel, procurement, and documentation.
- Improve administrative efficiency and recommend process improvements.
- Supervise administrative activities and ensure effective office management.
Accounting & Financial Management:
- Maintain accurate financial records and ensure proper bookkeeping.
- Prepare monthly, quarterly, and annual financial reports.
- Perform bank reconciliations and monitor cash flow.
- Support budgeting and financial planning activities.
- Ensure compliance with applicable accounting standards and internal financial controls.
- Assist with external audits and financial reviews
Invoicing & Revenue Management:
- Prepare and issue client invoices promptly.
- Monitor accounts receivable and follow up on outstanding payments.
- Reconcile invoices with payments received.
- Maintain accurate billing records and client account documentation.
- Prepare periodic receivables ageing reports.
Payroll Administration:
- Process monthly payroll accurately and on schedule.
- Prepare payroll schedules and maintain employee payroll records.
- Process statutory payroll deductions.
- Maintain confidentiality of payroll information.
Regulatory & Statutory Compliance:
- Ensure full compliance with all applicable statutory and regulatory requirements.
- Prepare and process statutory remittances, including PAYE, Pension (PenCom), Industrial Training Fund (ITF), Nigeria Social Insurance Trust Fund (NSITF), and other applicable obligations.
- Maintain compliance calendars and monitor statutory filing deadlines.
- Liaise with regulatory authorities on compliance matters, audits, inspections, and enquiries.
- Maintain accurate records of all statutory filings, payments, licences, and compliance documentation.
- Support the preparation of regulatory reports and ensure compliance with changes in applicable laws and regulations.
Sage Accounting Administration:
- Operate and manage the Sage Accounting system effectively.
- Ensure accuracy and integrity of financial data within Sage.
- Generate financial reports and management information from Sage.
- Recommend improvements to optimise system usage.
Client Management:
- Serve as the primary administrative and financial contact for clients.
- Coordinate client onboarding processes and maintain client records.
- Ensure prompt response to client enquiries.
- Deliver exceptional client service and maintain strong client relationships.
- Support project administration and client engagement activities.
Key Performance Indicators (KPIs):
- Timeliness and accuracy of payroll processing.
- Timeliness of statutory remittances and regulatory compliance.
- Accuracy and timeliness of financial reporting.
- Efficiency in accounts receivable collection.
- Timely issuance of client invoices.
- Effective utilisation of Sage Accounting.
- Administrative efficiency and execution of assigned responsibilities.
- Client satisfaction and retention.
Requirements:
- Education & Experience: Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline
- Minimum of 3–5 years relevant experience in accounting, finance, or business operations.
- Professional certification (ICAN, ACCA, ACA, or equivalent) will be an added advantage.
Technical Skills:
- Strong proficiency in Sage Accounting (mandatory).
- Sound knowledge of accounting principles and financial controls.
- Experience in payroll administration, invoicing, and financial reporting.
- Good understanding of Nigerian statutory compliance requirements.
- Advanced proficiency in Microsoft Excel.
- Working knowledge of Microsoft Word, Outlook, and PowerPoint.
Competencies:
- Excellent organisational and planning skills.
- Strong analytical and problem-solving ability.
- High attention to detail and accuracy.
- Strong execution and follow-through skills.
- Ability to manage multiple priorities under pressure.
- Excellent interpersonal and client relationship management skills.
- Strong written and verbal communication skills.
- High level of integrity, professionalism, and confidentiality.
- Ability to work independently with minimal supervision.
Reporting Line: Reports directly to the Managing Director.
Equal Opportunity Employer: Drudge Consulting LTD is an equal opportunity employer. We value professionalism, integrity, diversity, and merit, and are committed to providing a fair and inclusive
Location: Lagos, Nigeria
Employment Type: Full-Time
Remuneration: NGN 6.6 million - 9 million per annum (commensurate with qualifications and experience)
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