1. Job summery

An Executive Secretary Manages daily operations, organizing complex schedules, and acting as a primary liaison between the executive team, internal staff, and external stakeholders

Core Responsibilities

Executive & Operational Support

• Calendar Management: Manage a complex CEO calendar, avoiding scheduling conflicts and prioritizing urgent plant or supplier meetings.

• Gatekeeping: Screen and direct incoming calls, emails, and visitors, acting as the primary point of contact for the executive office.

• Travel Logistics: Arrange domestic and international travel, and accommodations for executive visits.

Reporting & Data Management

• Documentation: Draft, review, and edit official correspondence, memos, and highly confidential business documents.

• Report Preparation: Compile and format data related to food safety metrics, production yields, supply chain logs, and financial performance.

• Meeting Coordination: Schedule executive, board, and departmental meetings; prepare agendas; take accurate meeting minutes; and track action items to completion.

Stakeholder & Cross-Functional Liaison

• Internal Communication: Serve as a bridge between the CEO, Plant Managers, QA (Quality Assurance) teams, Finance, HR and other departments.

• External Relations: Coordinate with raw material suppliers, government regulatory bodies (e.g., the Ethiopian Food and Drug Authority), logistics partners, and international clients.